Bidder Registration

Bidder registration covers issuing and managing the numbered paddles that link buyers to their purchases during the sale. Bidder numbers must be in place before bids can be entered for those buyers.

Bidder numbers link a number (e.g. 101, 202) to a person (GEM ID) for that auction. They are used in Complete Bids, invoices, loadout sheets, and reports, so issue numbers before or during the sale as buyers register.

Issuing a New Bidder Number

1. Bidder Number — Enter the number to assign (e.g. 1001). It must not already be used for this auction.
2. GEM ID — Enter the buyer's GEM ID (entity ID). Use Get GEM ID to search and select a person; it will fill the field automatically.
3. Click Submit.
4. Verify — The screen shows a confirmation with Bidder Number, GEM ID, Ranch Name, City, and State.
   • Accept — Saves the assignment and returns you to the form so you can issue another number.
   • Reject — Cancels this assignment; the number is not saved and can be used again.

Reassigning a Bidder Number

Use this when the same bidder number should point to a different person — for example, if the wrong GEM ID was entered or someone else is using that paddle.

1. In the Reassign Bidder Number section, enter:
   • Bidder Number — The existing number for this auction to reassign.
   • New GEM ID — The GEM ID of the person who should now have that number.
2. Click Reassign.

The system updates the bidder number to the new person. Any existing purchases recorded under the old person for that bidder number are also moved to the new person, keeping invoice and buyer history consistent.

Requirements: The bidder number must already exist for this auction. The new GEM ID must be a valid person in the system.

The Bidder List

Use the Bidder List link on the same screen to view, print, or export the full list of bidder numbers and their associated buyers for this auction. Available formats: HTML, Word, Excel, and tab-delimited.

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